The Relocation Expo

The Relocation Expo is operated by Malone Consultancy (ABN 45956177897) ("we," "us," or "our") and is committed to protecting your privacy and handling your personal information responsibly.

This Privacy Policy explains how we collect, use, store, disclose, and protect your personal information when you:

register your interest in The Relocation Expo
purchase tickets
attend our event
contact us through our website, social channels, or email
otherwise engage with our services

By using our website or submitting your information, you acknowledge the terms of this Privacy Policy.

1. Information We Collect

We may collect the following personal information:

Contact Information: Full name, email address, and phone number (if provided)
Professional Information: Occupation, job title, industry or sector
Location Information: Current country of residence
Relocation Information: Your relocation interests, intended destination, visa or sponsorship interests, and any questions or preferences you provide
Event Registration Information: Ticket purchase details, attendance details, and other event-related information where applicable
Consent Records: Records of any consent you provide, including the date and time of submission
Technical Information: IP address, browser type, device type, and other website-related technical data that may be collected automatically by our website platform, form provider, or ticketing provider

2. How We Use Your Information

We may use your personal information for the following purposes:

To process and manage your expression of interest, event registration, or ticket purchase
To contact you regarding early bird ticket release, event updates, schedule changes, and important announcements
To provide information relevant to your relocation or employment interests
To improve our website, event planning, communications, and future offerings
To manage customer service enquiries and respond to questions submitted through our website or social channels
To administer the event and related services
To comply with legal or regulatory obligations

3. Legal Basis for Processing (GDPR)

Where the General Data Protection Regulation (GDPR) applies, we process your personal information on one or more of the following legal bases:

Consent — where you have given us permission to contact you or use your information for a specific purpose (for example, joining our early bird list or opting in to exhibitor contact)
Contract — where processing is necessary to fulfil a contract with you (for example, ticket purchases or event attendance)
Legitimate Interests — where processing is necessary for our legitimate business interests in operating, promoting, improving, and administering The Relocation Expo, provided those interests do not override your rights
Legal Obligation — where we are required to process your information to comply with applicable laws or regulations

4. Sharing Your Information

We may share your personal information with:

Service Providers: Trusted third-party providers who support our website, forms, email communications, ticketing systems, event operations, and hosting services
Exhibitors, Recruiters or Sponsors: We will only share your personal information with relevant exhibitors, recruiters, or sponsors where you have given clear and explicit consent, or where you choose to provide your information directly to them at the event
Professional Advisers or Authorities: Where necessary to comply with legal obligations, enforce our rights, or respond to lawful requests from government, regulatory, or legal authorities

We do not sell your personal information to third parties.

5. International Data Transfers

As The Relocation Expo may engage with attendees, exhibitors, and service providers in multiple countries, your personal information may be stored or processed outside your country of residence, including in Australia, Ireland, the United Kingdom, or other jurisdictions used by our service providers.

Where required by applicable law, we will take reasonable steps to ensure that appropriate safeguards are in place to protect your personal information when transferred internationally.

6. Data Retention

We retain your personal information only for as long as reasonably necessary to fulfil the purposes outlined in this Privacy Policy, including managing event enquiries, early bird registrations, ticketing, communications, and post-event administration, unless a longer retention period is required or permitted by law.

If you register your interest for early bird tickets or updates, we may retain your information until:

you unsubscribe from communications
you request deletion of your information
we determine the information is no longer required for legitimate event-related purposes

When your personal information is no longer required, we will take reasonable steps to securely delete or anonymise it.

7. Your Rights

Depending on your location and applicable law, you may have rights in relation to your personal information, including:

Right of Access — request a copy of the personal data we hold about you
Right to Rectification — request correction of inaccurate or incomplete information
Right to Erasure — request deletion of your personal data
Right to Restrict Processing — request that we limit how we use your information
Right to Data Portability — request your data in a structured, machine-readable format
Right to Object — object to certain types of processing
Right to Withdraw Consent — withdraw consent at any time where we rely on consent as the legal basis for processing

To exercise any of these rights, please contact us at info@therelocationexpo.com.

You also have the right to lodge a complaint with your local data protection authority where applicable.

8. Cookies and Website Technologies

Our website may use essential cookies and similar technologies necessary for core functionality, such as form submissions, page security, and basic website operation.

If we use non-essential cookies or similar technologies in future (including analytics or marketing tools), we will update this Privacy Policy and, where required by law, request your consent before those technologies are activated.

You can manage or clear cookies through your browser settings at any time.

9. Security

We take reasonable technical and organisational measures to protect your personal information against unauthorised access, misuse, loss, disclosure, alteration, or destruction.

However, no method of transmission over the internet or electronic storage is completely secure. While we take appropriate precautions, we cannot guarantee absolute security.

10. Third-Party Links

Our website may contain links to third-party websites, including exhibitor, sponsor, recruiter, or partner websites.

We are not responsible for the privacy practices, content, or security of those external websites. We encourage you to review their privacy policies before providing any personal information.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to our services, legal obligations, or business practices.

Any updates will be posted on this page with a revised "Last updated" date. We encourage you to review this policy periodically.

12. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact us at:

Operated by: Malone Consultancy (ABN 45956177897)
Brand: The Relocation Expo
Email: info@therelocationexpo.com